Minutes BFACT Council Meeting
at CBC Friday 19 February 2011 commencing at 5.35pm
1 Present
Roy Nixon (President), Emlyn Williams (Treasurer), Val Brockwell (Secretary), Peter Kahler (Tournament Secretary), Rebecca Plush, Gordon Henderson (CBC), Ian Dalziell (Capital), Bruce Crossman (South Canberra), Griff Ware (Youth), John Yoon (Youth), Rebecca Thornberry (Youth).
2. Apologies:
Judy Goodman (Monaro)
3. Youth Report
(a) BFACT Masterpoint Policy
Griff Ware tabled and spoke to the BFACT Masterpoint Policy.
Due to some late submissions a late fee is expected from the ABF Masterpoint Centre.
(b) Youth Coordinator
Rebecca Thornberry expressed her wish to resign as Youth Coordinator.
Motion: That John Yoon be appointed Youth Coordinator and a BFACT Supplemental Councillor.
Proposed Peter Kahler
Seconded Roy Nixon
Motion carried.
(c) BFACT Youth Program Proposals
(i) JohnYoon tabled and spoke to the Preliminary BFACT Youth Program Proposals.
Roy Nixon asked if a centralised youth mailing list could be set up. John Yoon agreed the need for a simple data base of names and contacts and undertook to produce it.
(ii) The youth night at CBC (of coaching, then play in the walk-ins if desired) has been moved from Mondays back to Fridays.
(iii) Elainne Leach is to be contacted with a view to lending assistance.
(d) Youth Budget for 2011
Motion: That the youth budget for 2011 be $3000.
Proposed: Emlyn Williams
Seconded: Roy Nixon.
Motion Carried.
(e) Retrieval of Minutes and Files
Rebecca Thornberry agreed to meet with Val Brockwell to hand over previous secretarial files, and also to provide the two sets of Minutes.
Rebecca Thornberry and Griff Ware left the meeting at this stage.
4. Confirmation of Minutes of 19 November 2011.
Confirmed.
5. Matters Arising.
(a) Captains Report from the Captain of the Open Team at the 2010 ANC.
Still no report. Tournament Secretary to follow up again.
(b) GNP
The Treasurer formally thanked CBC for the generous financial assistance regarding the Canberra pairs who participated in the National Final.
5. President’s Report
No report
6. Treasurer’s Report
Statement of “Financial Performance – Standard Operations”.
The Treasurer tabled and spoke to his spreadsheet, Statement of Financial Performance – Standard Operations.
The President asked the Treasurer if the subsidies for the Melbourne ANC would be paid fully by BFACT or 50/50 with the CBC Barry Turner Fund. The Treasurer said he had tried in vain in 2010 to get the CBC and Barry Turner Trustees to agree to a standard annual contribution based on an average 8 year cycle rather than having to go cap in hand every year to negotiate, which was time consuming.
Gordon Henderson said he would look into the matter again and requested a proposal from BFACT for sharing costs.
7. Tournament Secretary’s Report
(a) “ANC Selection Events for 2011
The Tournament Secretary tabled and spoke to his paper “ANC Selection Events for 2011.
The selection event for the ACT Open Team for the 2011 ANC will comprise 12 pre-qualified pairs. Seven pairs will qualify from CBC. Two pairs will qualify from the ANC Last Train Butler Pairs at CBC. One pair will qualify from the ACT Swiss Butler Pairs at CBC .One Pair will qualify from South Canberra Bridge Club.
One pair will qualify from Capital Bridge Club
South Canberra has already notified clubs that they are running an appropriate event for their one spot.
Ian Dalziell to investigate whether Capital has organised a similar event for their spot and to report back before 22 February if possible so Peter Kahler can make an announcement on Tuesday night. ACTION: Ian Dalziell to inform Peter Kahler.
The Seniors and Youth Selection Finals and the Womens Final will all be held at CBC on various weekends. The top three pairs from each event will be offered positions on the appropriate teams.
(b) Honour Boards.
The Committee requested negotiations between Peter Kahler and Gordon Henderson to resolve this issue.
8 CBC Representative’s Report
Gordon Henderson noted that for the past two years, BFACT has been charging only an entry fee for the GNP Regional Final and not table fees. He suggested that BFACT change this in 2011 to come in line with other State Associations. He tabled a paper to outline the impact on BFACT subsidy towards this event. He recommended that the subsidy by BFACT be limited to $500. He further commented that CBC will not do any extraordinary funding of the event in 2011.
9. BFACT Web Page.
Emlyn Williams has been in touch with Henry Hudson as to the whereabouts of the files which Emlyn needs to access. He has mapped out a structure for the webpage but cannot progress this further until he has received the old files from Henry.
10. Marketing and Teaching.
The new ABF appointees, (Sandra Mulcahey for Marketing and Joan Butts for Teaching) noted.
11.Request from Monaro for 2011 Subsidy
The request from Monaro was discussed. For their 2011 subsidy, they require assistance for the purchase of six BridgeMates, a server, a printer and a computer.
Motion: That BFACT agree to a grant of $1000 to Monaro subject to an acquittal of the 2010 expenditure.
Proposed: Roy Nixon
Seconded: Emlyn Williams
Carried.
Val Brockwell to request similar letters of acquittal from South Canberra and Capital regarding their respective 2010 grants from BFACT which can be used to report back to the ABF Marketing Committee at the ABF AGM in late March.
12. Board Security Protocols
BFACT undertook a review of board protocols with Sean Mullamphy and is happy with the security in place appropriate to the level of events. Roy Nixon has passed this information on to Simon Hinge at a national level.
13. ABF Councillor for 2011/2012.
Roy Nixon’s current term as ABF Councillor will expire at the upcoming 2011 ABF AGM.
Motion: That the President be re-elected as BFACT ABF Councillor for the next two years.
Proposed Val Brockwell
Seconded Peter Kahler
Carried.
Val Brockwell to notify the ABF.
14. Any Other Business
Ian Dalziell advised that BFACT ran a Directors beginners course last year with about 23 attendees. The Club will hold another beginners course in September-October this year. It was generally agreed that it is time to also hold an advanced (Congress Level) Directors Course. Ian Dalziell will put some dates forward.
15. Date of Next Meeting.
The next meeting will be held at 5.30 pm at CBC on Friday 18 March.
Gordon Henderson and Bruce Crossman submitted advance apologies.
The meeting concluded at 6.40pm